THE
RIVER OAKS PLACE COUNCIL OF CO-OWNERS, INC.
BOARD
OF DIRECTORS MEETING
WEDNESDAY,
DECEMBER 2, 2009
MINUTES
The Board of Directors meeting for The
River Oaks Place Council of Co-Owners, Inc. was called to order at 7:05
p.m. Those present were Kay Lawler,
Ruth Simmons, Neil Koenig, Sandra Stettler, and Jackie Wright representing the
managing agent. Lindsey Word was
absent.
Motion was made, seconded and carried to
approve the minutes of the October 28, 2009 Board of Directors meeting and
Executive Session as written.
HOMEOWNER
FORUM
Homeowners present were Wilson Barbee of
unit 132, Tom Fox of unit 219, Luis Salinas of unit 158, and Mae Holm of unit
216.
The Board answered questions from Luis
Salinas with regard to the decision for replacement exterior lighting fixtures
and installation of incandescent bulbs.
Mr. Salinas made a complaint that management has yet to provide
information regarding expenses for electricity this year and the last six
months of last year. Management
explained that some of the records requested are stored off premises and that
it takes time to gather the documentation that was requested. Management advised that the information
requested will be sent to him.
Mae Holm recommended that the Board
consider putting out pet waste bags for use by pet owners and additional
signage reiterating that residents are required to pick up after their pets. The Board stated that same would most
likely not change the behavior of the irresponsible pet owners within the
community.
Luis Salinas inquired about the
AssociationŐs policy regarding holiday decorations being displayed by the
residents, and the Board informed him that it is allowed between Thanksgiving
and New Years.
The River Oaks Place
Minutes
Page Two
The Board answered a question regarding the
upcoming annual meeting, at which time Sandra Stettler, Ruth Simmons, and Kay
LawlerŐs positions will be up for election.
The Financial Report was reviewed and
accepted as presented.
UNFINISHED
BUSINESS
The Board reviewed the revised proposals
for the south perimeter brick wall from Brick Restoration ($35,380.00 or
$12,700.00 if the foundation is good) and Mr. Brick (bid $6,000.00 less for the
foundation portion). Both
contractors are unable to confirm whether or not the foundation is good until
the wall is removed. Motion was
made, seconded and carried to table approval of the proposal from Brick
Restoration until management can obtain information on a temporary fence and
confirm they can match the existing color. The Association may save 10% off the bid provided it is
signed by December 31, 2009.
There was no new information to report with
regard to the firewall repairs and re-wiring by Comcast.
It was noted that Young Professionals will
perform weed treatment at no cost to the Association.
There was discussion regarding the overall
plan for landscaping in 2010 which includes the possibility of hiring an
individual or utilizing the staff to perform those duties currently being done
by Young Professionals.
Management presented the Board with copies
of the approved 2010 operating budget.
NEW
BUSINESS
There was brief discussion regarding the
annual meeting scheduled for Tuesday, January 19, 2009. Management presented for the BoardŐs
review the contents of the package that will be presented to the owners upon
sign-in. Kay Lawler will draft the
PresidentŐs Report.
River Oaks Place
Minutes
Page Three
The next formal meeting of the Board will
be held in February, 2010, but an e-mail will be sent out just prior to the
annual meeting in case there are any issues to be addressed.
There was discussion regarding recent
problems with the trash service, i.e., billing errors and late arrivals. Management was given authorization to
obtain proposals for the BoardŐs review.
There being no further business, the
meeting was adjourned to Executive Session.
__________________________________
___________________
Approved
Date