THE RIVER OAKS PLACE COUNCIL OF CO-OWNERS, INC.

BOARD OF DIRECTORS MEETING

WEDNESDAY, FEBRUARY 24, 2010

MINUTES

 

 

The Board of Directors meeting for The River Oaks Place Council of Co-Owners, Inc. was called to order at 7:04 p.m. 

Those present were David Brashear, Neil Koenig, Lindsey Word, Ruth Simmons, Sandra Stettler, and Jackie Wright representing the managing agent.  Residents present were Carol Murdock (133), Tom Fox (219), Luis Salinas (158), Wilson Barbee (132), Mae Holm (216), Emily Kolb (223), Aurora Perez (167).

 

Motion was made, seconded and carried to approve the minutes of the December 2, 2010 Board of Directors meeting and Executive Session as written.

 

HOMEOWNER FORUM

 

The Board announced the new slate of officers for 2009:  President:  David Brashear, Vice-President:  Neil Koenig, Secretary:  Lindsey Word, Treasurer: Ruth Simmons, Director-at-Large:  Sandra Stettler.

 

There was discussion regarding a community event, and the Board advised that something will tentatively be scheduled for late April.  All owners and residents will be notified once the function is scheduled.

 

There was discussion regarding the need to address sidewalks and driveways. The Board advised that they expect to act on this issue sometime during the current year.

 

Mr. Barbee expressed concern about the increase in the third-vehicle parking fee for 2010.  The Board explained the reasons for the increase.  Mr. Barbee expressed concern about the AssociationÕs parking policy and that he feels the Association is not collecting parking fees for all vehicles that are using the spaces.  The Board explained that owners in violation are being fined by the Association and that the Association is currently working on new policies to improve this issue.  There was further discussion regarding vehicles that do not display parking decals.  The Board will work on an expanded parking policy to be distributed to all owners and enforced by the Association.

 

River Oaks Place

Minutes

Page Two

 

 

Mae Holm addressed the Board to inquire if low-lying sidewalks can be raised during the repair process to alleviate flooding.  The Board advised that they are aware of certain areas that may require attention. 

 

Ms. Holm also inquired if the Board has communicated with Weingarten about their plans before the brick wall project begins, and management advised that they have.  She was concerned because she had heard a rumor that a parking garage may be built and there may be modifications to the shopping center. 

 

Ms. Holm expressed dissatisfaction in the way the voting process was handled at the annual meeting in January, due to confusion caused by an error on the ballot form. Management apologized for the error, but explained that it was noticed and corrected before the meeting began, so there was no confusion with the election or its results.

 

Mrs. Murdock complained about a neighboring resident whom she accused of causing damage to her garage by backing up into it, pet feces in the common areas and subsequent violation letters, and the length of time it took to remove a small tree limb from the property.  There was further discussion regarding rodent problems which may continue to be a challenge due to neighboring restaurants and dumpsters but prevention is continually placed in the most vulnerable areas by ChemTech, the exterminating company employed by River Oaks Place.

 

The Board answered questions from Ms. Perez regarding the schedule for landscape maintenance.  A suggestion was made that the Board consider additional lighting to improve security for the community, and the Board invited him to provide information on areas of concern.

 

The Board answered questions from Ms. Perez regarding planting in the common areas.  It was reiterated that any owner wishing to plant in common areas must obtain approval from the Board of Directors via the appropriate application format. Requests should be made in writing to management.

 

 

 

River Oaks Place

Minutes

Page Three

 

 

The Financial Report was reviewed and accepted as presented.

 

 

UNFINISHED BUSINESS

 

The Board discussed the perimeter south brick wall replacement project to be completed by Brick Restoration.  Management advised that plant material has been removed from both sides of the wall, and arrangements have been made for Brick Restoration to provide a dumpster.  Management was requested to notify Brick Restoration to schedule the project as soon as possible, preferably no later than March 15th.  The Board was not in favor of signing a Hold Harmless Agreement with Weingarten.

 

Management updated the Board regarding progress being made on the fire wall repairs being addressed by Comcast.  Work will begin on Friday, March 26, 2010.  Management and Larry are in the process of scheduling all the owners where repairs remain incomplete.

 

Management briefly discussed recent service problems with Waste Connections.  The gate attendant will advise management by 12 Noon on pick up days if there is a problem.

 

Management inquired if the Board was interested in putting the Association on the mailing list and program for Crime Stoppers.  The Board expressed their opinion that these funds could be better utilized elsewhere.

 

NEW BUSINESS

 

There was brief discussion regarding the recent car break-in and theft and the need for some additional lighting in the back.  Larry will be requested to check into it, and this issue will be included on the agenda for next monthÕs Board meeting.

 

Management presented proposals to repair the damage to the front and back gates.  Motion was made, seconded and carried to approve both proposals as presented.

 

River Oaks Place

Minutes

Page Four

 

 

Management discussed recent requests that the Association provide a dog waste baggy stand for use by residents.  The Board decided that this would not eliminate the problem of getting homeowners to walk their dogs off site, as is required by the rules and regulations.

 

Management was authorized to have the stop sign at the exit replaced.

 

Management was requested to have Larry install reflective tape on the edge of the gate. David Brashear will show him where it should be installed.

 

Motion was made, seconded and carried to table the Parking issue until the next meeting. The Board would like to have further thought and discussion on this matter.

 

Management presented the audit engagement letter from Kevin McKenna, CPA, for the 2009 annual audit.  Motion was made, seconded and carried to approve it as presented.  The document was signed and returned to management. 

 

Management informed the Board that we are unable to match the pool tile that has chipped.  The Board was in favor of matching it as closely as possible rather than replacing all of the tile this year.

 

The proposed dates for the community function are April 18th, April 25th or May 2nd.

 

There being no further business, the meeting was adjourned to Executive Session.

 

 

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Approved                                Date