THE RIVER OAKS PLACE COUNCIL OF CO-OWNERS, INC.

BOARD OF DIRECTORS MEETING

WEDNESDAY, July 28, 2010

MINUTES

The Board of Directors meeting for The River Oaks Place Council of Co-Owners, Inc. was called to order at 7:03 p.m. Those present were David Brashear, Lindsey Word, Ruth Simmons, and Jackie Wright representing the managing agent. Neil Koenig and Sandra Stettler were absent.

HOMEOWNERS FORUM

Homeowners present were Wilson Barbee of unit 132, Tom Fox of unit 219, and Gretchen Umbeck of unit 187. Wilson Barbee requested permission to extend the Asian jasmine at the north end of his courtyard, and the Board requested that he send an e-mail to management who can then ask Juan to get with him about the specifics.

Tom Foxx advised that he and another owner are planning a community event (Ice Cream Social and Margarita party) for Sunday, September 12, 2010 from 6:00 until 8:00 p.m. and requested permission to post flyers, reserve an area of the driveway, and to use a couple of extension cords on Association power. The Board had no objection to these requests.

Management and the Board answered questions about the decrease in insurance premiums upon renewal of the policies, as well as the Board’s plans for changing the landscaping responsibilities.

There was discussion regarding the recent change to the Homeowner Forum allowing owners three (3) minutes each with the possibility of exception, depending upon the issue. Once Homeowner Forum is completed, the Board will move into the official meeting to conduct business at hand.

Gretchen Umbeck discussed the need for more communication between the Board of Directors and the owners and volunteered her time to assist in encouraging home owners to sign-up for e-mail communication. The Board gave her the okay.

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The Board briefly discussed the responses received on the parking issue which included some very negative comments. It was apparent that some owners did not understand the problem or what the board was trying to achieve in asking them for feedback. This issue will be brought up again at the annual meeting in January 2011.

AGENDA

Motion was made, seconded and carried to approve the minutes of the June 23, 2010 Board of Directors meeting and Executive Session as written.

The Financial Report was reviewed and accepted as presented.

UNFINISHED BUSINESS

As mentioned during Homeowner Forum, motion was made, seconded and carried to table driveway parking procedures until the Annual meeting.

There was brief discussion regarding the driveway repair project that was recently completed. All were pleased with the quality of work by Site Reconstruction.

Management presented mowing bids for the Board’s review. Motion was made, seconded and carried to accept the proposal from Landscape management Services (LMS, Inc) as presented. A contract will be drafted for signature by the Board. Management was requested to send 30 day cancellation notice to Young Professionals as soon as possible.

Ruth Simmons advised that Treescapes is scheduled to begin the tree trimming project next week. There was further discussion about the letter and pricing that was sent to those owners with trees in their patios that require trimming.

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Management presented proposals for the iron fence near unit 166. Larry Hiser did confirm that not all posts require replacement. Motion was made, seconded and carried to accept the proposal from A-American Access as presented.

It was ratified that the Board recently voted by e-mail to approve the medical insurance renewal for Larry Hiser at a $55.00 per month increase.

Management brought a couple of catalogs with sample parking stickers for the Board’s consideration. All were in agreement to purchase the selected green round stickers. The order will be placed.

NEW BUSINESS

The Board reviewed an ACC application and engineering plan from the owner of unit 183 for a remodel. Motion was made, seconded and carried to approve the request as presented, provided the owner signs a hold harmless agreement that water penetration as a result of the raised patio (due to tile installation) is his responsibility.

The Board briefly discussed the break-in at unit 117 which occurred on July 26, 2010.

There was discussion about whether or not to install razor wire on the clay wall, and since all board members were not present, it was agreed to table it for the time being.

Ruth Simmons expressed concern that she has received no assistance in obtaining content for the newsletter. A suggestion was made to include information on the details of the Comcast agreement. Lindsey Word agreed to provide a cable services article. Another suggestion was made to include an article about the recent maintenance projects that have been completed and the upcoming community event.

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Ruth Simmons will take the lead role with regard to landscaping issues. If Management gets any requests or complaints they are to be emailed by Management to Ruth for handling. Further, she will direct Juan Merida who is the on site employee who will be taking care of all landscaping issues from this point forward with the exception of mowing, edging and blowing the property clean. L.M.S. will be handing those duties on a contract basis.

There being no further business, the meeting was adjourned.

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Approved Date