THE RIVER OAKS PLACE COUNCIL OF CO-OWNERS, INC.

BOARD OF DIRECTORS MEETING

WEDNESDAY, MAY 27, 2009

MINUTES

 

 

 

The Board of Directors meeting for The River Oaks Place Council of Co-Owners, Inc. was called to order at 7:06 p.m.  Those present were Ruth Simmons, Kay Lawler, Neil Koenig, Sandra Stettler, and Jackie Wright representing the managing agent.  Lindsey Word was absent.

 

Guests present for Homeowner Forum were Tom Fox of unit 219, Wilson Barbee of unit 132, Mae Holm of unit 216, and Luis Salinas of unit 158.

 

Mae Holm voiced objection to violation letters being sent out by management for petty issues such as deteriorated weather stripping, feeding stray cats, door cleaning, etc.  There was further discussion regarding unauthorized planting in the common areas, and another owner strongly recommended that a Landscape Committee be formed to make recommendations to the Board.  The Board answered that there is very little interest from homeowners to serve on the Board or committees.  There was lengthy discussion regarding this issue with the owners present.

 

Motion was made, seconded and carried to approve the minutes of the April 22, 2009 Board of Directors meeting and Executive Session as amended.

 

There was discussion regarding the status of the wiring being done by Comcast.  It was noted that buildings L, M, K, H and I have been wired, and management will contact Bud Locaste regarding the wiring not yet completed.

 

A homeowner reported a hole that was made in the fire wall by Comcast during the re-wiring process. Management was requested to have attorney, Kristi Slaughter prepare a letter to Bud Locaste of Comcast to address the BoardÕs concerns regarding the door fee, holes in the fire walls, and incomplete wiring.

 

The Financial Summary and Management Review were reviewed and accepted as presented.

 

River Oaks Place

Minutes

Page Two

 

UNFINISHED BUSINESS

 

It was noted that Project Facelift is underway and progressing smoothly. 

 

The Board reviewed and discussed proposals from J.Q. Brick and Brick Restoration for replacement of sections of the perimeter brick wall.  The bid from J.Q. Brick was much less, but they proposed to re-use the existing brick.  Motion was made, seconded and carried to table this issue until next month.  Management will refer a structural engineer who inspect the wall and make a recommendation.

 

Motion was made, seconded and carried to approve the jetting contract as submitted by Best Plumbing. Edmunds Plumbing will be advised of the change.

 

Management will be addressing the Comcast door fee issue with Mr. Locaste as discussed earlier in this meeting. It has still not been received. Attorney, Kristi Slaughter will address this issue also.

 

The Board discussed the bare area by the door to unit 125.  The owner has agreed to pay for a plant with some color.  Motion was made, seconded and carried to approve the request.  Young Professional Landscapers will install the plant. 

 

Additional landscaping issues were discussed.  Management was requested to have Juan and Larry install grass in the bare area near unit 175.  The fig ivy is to be completely removed from outside the property wall by SherlockÕs. Management will contact Weingarten Realty.

 

NEW BUSINESS

 

Management presented the invoice from Creative Management Company for the Hurricane Ike administrative fee of 2.5% as previously negotiated.  Motion was made, seconded and carried to approve payment.

 

 

 

 

River Oaks Place

Minutes

Page Three

 

Management presented proposals from Southern Pool Service for replacement of the filter sand and replacement of the pump.  Motion was made, seconded and carried to approve both proposals as presented.

 

Management presented the renewal Collection Policy.  Motion was made, seconded and carried to adopt the policy as presented.  The document was signed and returned to management.

 

Management communicated to the Board that Larry Hiser will be on vacation from June 13th until June 26th.  The Board had no objection.  Juan Merida, has assistant will be on property while Larry is gone except he will be using a vacation day on June 16th for a pre-scheduled doctorÕs appointment.  Trash pickup on that day will be paid to another in the amount of $50.00. 

 

The Board reviewed an e-mail from the owner of unit 175 with regard to the need to raise the sidewalk due to poor drainage.  The Board members will inspect it and advise management whether or not to obtain bids.

 

Management inquired if the Board the November meeting could be rescheduled due to the Thanksgiving holiday.  A meeting will be scheduled either for the first or second Wednesday in December, as a combination meeting.

 

There being no further business, the meeting was adjourned to Executive Session at 8:26 p.m.

 

 

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Approved                             Date