THE RIVER OAKS PLACE COUNCIL OF CO-OWNERS, INC.

BOARD OF DIRECTORS MEETING

WEDNESDAY, MAY 26, 2010

MINUTES

 

 

 

The Board of Directors meeting for The River Oaks Place Council of Co-Owners, Inc. was called to order at 7:13 p.m.  Those present were David Brashear, Neil Koenig, Ruth Simmons, Lindsey Word, Sandra Stettler, and Jackie Wright representing the managing agent. 

 

HOMEOWNER FORUM

 

Tom Fox and Wilson Barbee were present for Homeowner Forum.  Tom Fox inquired if the Board had any plans to do a newsletter, and Ruth offered to do it but requested the contribution of other board members. 

 

Regarding the driveway parking issue, it was noted that some survey forms have been returned. David Brashear will pick them up from concierge and review them as soon as possible.  The Board will closely review the results and have further discussion at the next Board of Directors meeting.

 

MINUTES/REPORTS

 

Motion was made, seconded and carried to approve the minutes of the April 28, 2010 Board of Directors meeting and Executive Session as written.

 

The Financial Report was reviewed and accepted as presented.  Management answered questions from the Board regarding the water & sewer expense. The City of Houston does not draft on the same day each month and sometimes it ends up to be twice in one month and none in another.

 

UNFINISHED BUSINESS

 

Motion was made, seconded and carried to table driveway parking rules and regulations until the next meeting due to the survey results mentioned during Homeowner Forum.

 

Management presented a summary of proposals obtained for monthly mowing only.  It was noted that Young Professionals

 

River Oaks Place

Minutes

Page Two

 

bid was approximately $900.00 more than the others.  If the Board agrees to make this change, a 20 per hour week assistant will be hired to assist Juan with the landscape duties.  All were in agreement to thoroughly review the proposed mowing contracts prior to conducting a vote.

 

It was ratified that the Board decided to have Juan Merida,  on-site employee begin doing all landscape duties with the exception of the mowing. Bids for mowing are in the process of being reviewed.

 

Motion was made, seconded and carried to authorize the purchase of landscape maintenance tools for use by the staff once the mowing contractor is determined. This cost will be approximately $500, excluding any mowing equipment.

 

Management presented proposals for tree removal at the iron fence near unit 166.  Motion was made, seconded and carried to approve the proposal from Raydon’s Tree World as presented including the option to grind the stumps.

 

Management presented proposals for concrete repairs by the dumpster.  Motion was made, seconded and carried to approve the proposal from Site Reconstruction as presented. Some planning will be involved to relocate the dumpster temporarily and a letter to all those owners whose parking spaces will be affected. Some residents may need to park in the driveway.

 

Ruth agreed to advise Juan Merida, on site maintenance with regard to the needed plant replacement on the Weingarten side. 

 

The Board reviewed an ACC request from the owner of unit 166 for window replacements.  Motion was made, seconded and carried to approve the request as presented.

 

 

 

 

 

 

River Oaks Place

Minutes

Page Three

 

NEW BUSINESS

 

Management informed the Board of a recent common line sewer backup at unit 178.  Water extraction was completed, and a contractor has been requested to provide a proposal for interior sheetrock repairs.

 

Jackie Wright advised the Board that she will be on vacation from May 29th through June 7th, 2010.  Connie Vernon will be on call for emergencies.

 

There was brief discussion regarding changes that will need to be done to allow proper updating of the Association website.

 

A spreadsheet was provided by Ruth Simmons reflecting all of the invoices for landscape installations that were completed in 1998/1999/2000 with funds from a special assessment, part of which was for landscape renovations.

 

There being no further business, the meeting was adjourned to Executive Session at 8:06 p.m.

 

 

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Approved                               Date