THE RIVER OAKS PLACE COUNCIL OF CO-OWNERS, INC.

BOARD OF DIRECTORS MEETING

WEDNESDAY, SEPTEMBER 23, 2009

MINUTES

The Board of Directors meeting for The River Oaks Place Council of Co-Owners, Inc. was called to order at 7:01 p.m. Those present were Neil Koenig, Kay Lawler, Ruth Simmons, Sandra Stettler, Lindsey Word, and Jackie Wright representing the managing agent.

Motion was made, seconded and carried to approve the minutes of the August 26, 2009 Board of Directors meeting and Executive Session as written.

HOMEOWNER FORUM

Homeowners present were Tom Fox of unit 219, Wilson Barbee of unit 132, Luis Salinas of unit 158, and Mae Holm of unit 216.

There was discussion with regard to reports of alleged suspicious activity in the community including the possibility that this may be an internal issue.

A resident reported that they had left their unit unlocked and upon return found a meat thermometer lying on the landing at the top of the stairs.

Resident of another unit reported that a previously unseen nail had appeared in the fence near her patio gate.

It was suggested to the Board that they consider hiring off-duty police officers to patrol the interior property at night. This would be very expensive. After further discussion, management was requested to put out a notice to all owners and residents reminding them to be aware of their surroundings and not to leave doors unlocked at any time.

The Financial Report was reviewed and accepted as presented.

River Oaks Place

Minutes

Page Two

UNFINISHED BUSINESS

Management advised that Larry Hiser has spent much time performing fire wall inspections; therefore other work has been delayed.

A structural inspection of the perimeter brick wall was performed, and a proposal in the amount of $600.00 for a blueprint and $300.00 for an inspection midway through the project was submitted. Motion was made, seconded and carried to approve bid for a new wall design so that same can be provided to the brick company.

Management was requested to ask the engineer if he thought the one large tree near the brick wall should be removed. A bid from Texas Services has already been obtained. This bid is approved if the design engineer recommends removal.

Management updated the Board regarding the status of the fire wall inspections. Larry Hiser will finish the last few inspections he has on his list but there are still a number of owners that have not responded.

There was discussion regarding the resident community party scheduled for Tuesday, October 6, 2009 (National Night Out) to be held at the pool area at 6:30 p.m. The Association will not be providing food for this event.

Management was requested to send the July and August board meeting minutes to David Brashear, who maintains the website.

NEW BUSINESS

The Board discussed an alternative location (office building at Richmond & Kirby) for the monthly Board meetings, and it was agreed to postpone any changes until it has been established whether having the monthly meetings close to the property would improve attendance. Holding the monthly meeting at Creative’s offices is at no cost to the Association. Alternative locations will be an additional monthly expense.

River Oaks Place

Minutes

Page Three

It was reported that Larry Hiser has performed drainage work outside unit 166 to eliminate the water penetration problem. This area will be monitored to see if problem is solved.

There being no further business, the meeting was adjourned to Executive Session.

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Approved Date